Senior Executive Assistant, People & Culture

Our Story & Purpose

We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.

As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today! Your Role in Supporting Our Members

As a Senior Executive Assistant to the Chief People Officer (CPO), you will serve as a trusted partner to a key member of the Executive Leadership Team, providing high-level administrative, operational, and strategic support. Operating within a dynamic and highly regulated financial services environment, you require sound judgment, discretion, and the ability to manage competing priorities with precision. You will play a critical role in enabling the effectiveness of the CPO and the broader People & Culture function by ensuring seamless coordination, strong stakeholder management, and operational excellence.

This is a Permanent, Full-time role based at our Vancity Head Office . This role will require you to predominantly work in-office five days a week, with some flexibility to work from home from time to time. How You'll Make an Impact

Partnering closely with the Chief People Officer by anticipating needs and proactively managing complex schedules, priorities, and commitments Coordinating executive calendars, leadership meetings, and enterprise forums to ensure alignment with organizational priorities and key stakeholders Preparing high-quality correspondence, presentations, briefing materials, and reports to support executive and Board-level decision-making Acting as a primary point of contact for internal and external stakeholders, exercising professionalism, discretion, and sound judgment at all times Managing highly sensitive and confidential People & Culture information, including executive talent discussions, labour relations matters, and organizational changes Supporting Board and Executive Committee engagement through the coordination of materials, logistics, and follow-up actions Coordinating People & Culture initiatives by tracking timelines, deliverables, and action items to ensure timely execution and follow-through Organizing leadership meetings, offsites, and team forums by developing agendas, preparing materials, and documenting outcomes and minutes Enhancing operational efficiency by maintaining organized documentation systems, managing budgets and expenses, and supporting procurement and vendor coordination Building strong relationships across the organization while contributing to a collaborative, responsive, and continuously improving People & Culture team

What You’ll Bring to the Team

5-10 years of experience supporting senior executives, preferably within a larger or regulated organization Experience supporting C-Suite or executive leadership teams Advanced proficiency in Microsoft Office Suite and collaboration tools Strong experience in calendar management, executive coordination and document preparation Experience within financial services or a similarly complex environment

You’ll Thrive Here If You Are

A trusted executive partner – You anticipate needs, manage competing priorities with confidence, and enable senior leaders to operate effectively at an executive and Board level. Discreet and grounded in sound judgment – You handle highly sensitive information with integrity, professionalism, and care. A strong relationship builder – You communicate clearly and build trust with stakeholders at all levels, acting as a reliable internal and external liaison. Operationally excellent and detail-oriented – You manage complex calendars, processes, and documentation with precision, efficiency, and attention to detail. Proactive and solutions-focused – You take initiative, remove barriers, and implement practical solutions in a fast-paced, evolving environment.

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed. What You’ll Earn

This role offers a salary range of $69,700 to $82,000 per annum . The base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements. Why You’ll Love Working Here

A career at Vancity is more than just a job, you’re joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive

Living Wage Employer : We’re the largest private-sector Living Wage Employer in Canada and consistently ranked among Canada’s Top Employers. Customizable Benefits : Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs. Generous Vacation : New employees start with 3-4 weeks of vacation per year, with additional days earned over time. Extra Stat Holidays : In addition to BC’s 11 statutory holidays, we offer 2 extra days, plus care days for personal or family illness. Immediate Health Coverage : Health and dental benefits begin on your hire date, with three levels of coverage to choose from. Defined Benefit Pension : Our retirement plan provides a guaranteed income for life, recognizing that retirement looks different for everyone.

Vancity Talent Programs

Vancity supports an inclusive hiring process for candidates who self-identify as Indigenous, Black, or Trans. With special permission from the BC Human Rights Commissioner, this initiative provides access to career development opportunities, prioritized job screening, and feedback. Any information you choose to share will be stored securely and used only for recruitment and career development connected to this initiative, in line with the BC Personal Information Protection Act (PIPA). For details, please see our dedicated Talent Programs job posting. At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience. We are also committed to an inclusive, barrier-free and accessible recruitment experience for all candidates. If you require any accommodations or support at any stage of the recruitment process (including the application stage), we encourage you to let us know by contacting our Talent Acquisition team at recruitment@vancity.com. We’re here to work with you to ensure your needs are met promptly and effectively. All requests will be handled with the utmost respect and confidentiality, so you can participate fully in the process.