Operations and Graphic Design Support

WW+P Architects + Planners Inc. is looking for a motivated, proactive and highly collaborative Operations Assistant and Graphic Designer to join our team. This role would support the studio and team in a wide range of tasks, including general administration, executive team support, graphic design, marketing, BD assistance and reception duties. The ideal candidate will be highly organized, have a high attention to detail and excellent communication skills. This position will be required to be in-office. This is a full-time position, however, we are open to a part-time position for the right candidate. Role and Responsibilities Studio Operations: Maintain efficiency within the office by being the point person for all studio-related accounts, such as maintenance, shipping and office supplies. Support the day-to-day needs of the physical office (supply ordering, general studio maintenance). Monitor and assist with administrative tasks throughout the office, as needed. Organize and execute office-wide events and activities. Event coordination (food & beverages, graphics and invitations) for client events (1 to 2 per year). HR Team: Support the Regional HR team in the full recruiting cycle for all BC related hires, including job postings, resume collection, interview coordination, reference checks and employee onboarding. Executive Team: Aid the team in keeping up to date with relevant provincial policies. Assist the Executive Operations Manager with Principal support as needed in the Vancouver Studio, including scheduling, travel booking, reservations and expense reports. Work with the Executive Operations Manager to maintain seamless communication between the Toronto and Vancouver Studios.  Graphic Design Support: Graphic design support for both project and business development assets (diagrams, booklets, presentations etc.) CRM (Customer Relationship Management) data entries/updates where needed (new contacts, project opportunities etc.) Desktop research on specific business development opportunities. Strong written and verbal communication skills. Microsoft Office Suite expert user (Excel and Word required). Adobe Suite experience. Strong attention to detail, organizational, problem solving and time-management skills. Background in Customer Service considered an asset. Adaptable, quick learner. Excellent listening, interpersonal and communication skills. Works well independently and in a team. A college diploma or university degree in Human Resources, Business Administration, or equivalent is considered an asset. Prior experience working within the design industry considered an asset. What we have to offer you: WW+P offers a competitive salary and benefits package, including: Full Health and Dental benefits, including a $1000 Health and Wellness Spending Account. Parental Leave top-up of 75% for 13 weeks* A generous Professional Development Allowance of $1500, as well as covering licensing fees. A Group Retirement Savings Plan with a matching component. A generous amount of vacation, sick and personal time, as well as a studio-wide closure over the holidays in December. Flexible work hours; and Engaging and fun social events, with opportunities to participate throughout the year including ski days, holiday parties, weekly forums, design work shops and more! *after 6 months of service The salary range for this role is $60,000 to $65,000, commensurate based on experience. As an employer committed to employment equity, WW+P encourages applications from members of equity-seeking communities, including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. We encourage members of equity-seeking groups to self-identify within the cover letter in their application. If you require any form of accommodation during the application process, please let us know how we can assist.