Invoicing / Project Administrator - Foundation Excavation Divisi

Invoicing / Project Administrator - Foundation Excavation Division Kidco is seeking a highly motivated individual to join our Foundations Excavation team as an Invoicing / Project  Administrator .  This position serves as the crucial link between the office and our field operations.  The ideal candidate is a quick learner, enjoys a fast-paced work environment, and is extremely organized.   Your core responsibilities: Accurately review, validate timesheets and work activities from the worksites, and process invoicing Coordinate with supervisors to ensure work activities are accurately coded and approved before submission Invoice clients and update builder portals to ensure invoices match purchase orders Track builder invoices and purchase orders and resolve discrepancies with clients. Understand client-specific billing requirements, as each client has unique submission rules and approval processes Creating and setting up jobs in HeavyJob tracking/costing software Collecting, tracking, and inputting daily timesheets for subcontractors Calling and scheduling utility locates for jobsites Communicating and coordinating activities with multiple builders Matching vendor invoices with delivery slips During peak season, supporting grading and loaming projects, including assigning jobs to multiple crews, requesting surveys for jobs, keeping job lists organized and up to date Our ideal candidate has: Strong attention to detail Ability to identify, analyze, and resolve complex or unexpected challenges Self-starter with the ability to work independently, prioritize and get things done Previous experience in construction, particularly residential construction, is an asset Exceptional time management and prioritization skills; this job moves quickly, and we need someone who can keep up Has previous experience in administration or accounting and is adept at invoicing and managing vendor requirements Excellent data entry abilities Above average verbal and written communication skills A team player who can work both independently and as part of a larger team Post-secondary training in accounting or bookkeeping is considered an asset What we offer you: Competitive salary, reflective of skill and experience Full Benefits Package provided by OpenCircle Enhanced RRSP Matching Program: Contribute to your self-directed RRSP and receive a 100% matching contribution from Kidco, helping you maximize your retirement savings On-site gym Paid vacation days, in addition to the annual holiday office closure Wage increases and annual bonuses for strong performers Strong commitment to safety in the workplace, including our Safety Excellence program At Kidco Construction, it’s more than a job. It’s an opportunity. When you join the team, the work you put in will be reflected in what you get out – a competitive compensation and benefits package, year-round employment, challenging work to grow your skills, a safety-conscious culture, and the opportunity to join a goal-oriented team environment.