Coordinator, Market Exhibition Sales

COORDINATOR, MARKET EXHIBITION SALES  Contract Full-Time TIFF - THE MARKET TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.  TIFF: The Market will expand TIFF’s presence as a global hub for screen-based storytelling and reinforce its role as a global entertainment industry leader. It will connect creators, buyers, and audiences, while elevating Canadian and international talent and fostering collaboration across film, series, and innovative content. TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.   We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land. We are currently hiring for the position of: COORDINATOR, MARKET EXHIBITION SALES  The Coordinator, Market Exhibition Sales provides administrative and logistical support for the sale and execution of exhibition space at TIFF: The Market. This role is responsible for coordinating exhibitor processes, maintaining accurate records, and supporting the delivery of a smooth and organized exhibitor experience from initial outreach through to on-site execution and post-event follow-up. Working closely with sales, operations, and production teams, the Coordinator helps ensure timely communication, accurate documentation, and efficient execution across all exhibition activities. RESPONSIBILITIES: Sales & Administrative Support Provide administrative support to the Exhibition Sales team Assist with exhibitor outreach coordination, prospect research, and lead tracking Support the preparation of sales materials, proposals, and exhibitor communications Maintain CRM systems with accurate exhibitor data, pipeline updates, and documentation Track contracts, agreements, and sales-related materials Exhibitor Coordination & Client Support Coordinate exhibitor onboarding processes, including registration, documentation, and requirements tracking Support communication with exhibitors by coordinating timelines, deliverables, and key information Assist in responding to exhibitor inquiries and escalating issues as needed Maintain organized records of exhibitor interactions and agreements Event & Floor Coordination Assist with exhibition floor coordination by maintaining booth assignments and tracking availability Support the preparation and updating of floor plans and exhibitor lists Coordinate booth logistics, including setup information, move-in schedules, and on-site requirements Work with operations and production teams to support execution of the exhibition space Operations & On-Site Support Assist with scheduling, logistics, and on-site coordination during the event Provide on-site support to exhibitors, helping address questions and escalating issues when required Help ensure exhibitor materials and requirements are delivered accurately and on time Reporting & Administrative Tracking Maintain accurate records of sales activity, contracts, and payments Assist with tracking revenue-related documentation, invoicing, and reporting Support data entry, pipeline tracking, and basic reporting as required Cross-Functional Coordination Liaise with internal teams (sales, marketing, programming, production, and operations) to support execution Assist in coordinating communication and information flow across departments Support team organization and project tracking Post-Event Support Assist with post-event follow-up, including exhibitor feedback collection and documentation Maintain records and summaries to support future planning and improvements JOB GRADE & RATE OF PAY: Job Grade 1 $24/hourly TARGET CONTRACT DATES: June 1st, 2026 - September 20th, 2026 WORK LOCATION: Office Location: 350 King Street West, Toronto, ON M5V 3X5 Weekly in-office requirements:  Minimum 2 days (November to April) Minimum 3 days (May to October)  Festival Office Requirements: Full Time during Festival MINIMUM REQUIREMENTS: Bachelor’s degree in Business, Marketing, Communications, Event Management, or related field (or equivalent experience) 1–3 years of experience in an administrative, coordination, or event support role Strong organizational skills and attention to detail Ability to manage multiple tasks and deadlines in a fast-paced environment Strong written and verbal communication skills Proficiency in Microsoft Excel and administrative systems (CRM experience is an asset) Ability to work collaboratively across multiple teams Experience in events, exhibitions, or live environments is an asset Availability to work flexible hours, including on-site during event execution Strong problem-solving skills and ability to respond effectively in live event environments VACANCY:  This job posting is for an existing vacancy HOW TO SUBMIT & APPLICATION DEADLINE: All applications must be submitted online through  TIFF’s Career Centre . Please upload your cover letter and resumé as PDF(s), before the deadline of  Friday May 29th, 2026.  CLOSING: We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.  Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract. TIFF may use artificial intelligence to screen, assess or select applicants for this position. Please send any questions via e-mail only to   careers@tiff.net . TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities. If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at  careers@tiff.net . We strive to provide reasonable accommodations whenever requested.