Administrative Assistant

Our Story & Purpose

We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.

As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today! Your Role in Supporting Our Members

As an Administrative Assistant , you will provide essential administrative and coordination support to the Office of the CEO, enabling effective planning, organization, and delivery of day-to-day business activities. This role plays a key part in supporting operational efficiency by managing schedules, preparing documentation, coordinating communications, and tracking follow-ups, allowing leaders and teams to focus on delivering impact. We’re seeking a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys supporting others to do their best work.

This is a Full-time , Permanent role based at Vancity head office and will report directly to the Chief of Staff to the CEO . While this position provides a hybrid work arrangement, you will be expected to be on-site for events and business demands. How You'll Make an Impact

Coordinating calendars, meetings, and team activities including scheduling and logistics Preparing meeting materials, agendas, and supporting documentation Providing general administrative support including document preparation and records management Maintaining shared files, resources, and administrative systems Supporting team communications by capturing meeting notes and key information Tracking follow-ups, action items, and timelines to support deliverables Assisting with operational processes to ensure work is organized and progressing as planned

What You’ll Bring to the Team

Completion of a post-secondary certificate or diploma in business administration or a related field A minimum of 2–3 years of experience in an administrative assistant or coordination role Demonstrated experience supporting senior leaders or executive teams Strong organizational and time management skills with attention to detail Proficiency in Microsoft Office applications including Outlook, Word, Excel, and Teams Experience managing calendars, scheduling meetings, and preparing documentation

Extra Skills That Set You Apart

Experience working in a large, complex, or regulated organization Familiarity with hybrid or partially remote work environments Experience supporting executive-level stakeholders

You’ll Thrive Here If You Are

Highly organized – You can juggle multiple priorities while keeping details and timelines on track. Proactive – You anticipate needs and take initiative to support your team effectively. Collaborative – You enjoy working with diverse stakeholders and contributing to shared goals. Adaptable – You remain flexible and composed in a dynamic, fast-paced environment.

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed. What You’ll Earn

This role offers a salary range of $55,300 to $65,000 per annum . The base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements. Why You’ll Love Working Here

A career at Vancity is more than just a job, you’re joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive

Living Wage Employer : We’re the largest private-sector Living Wage Employer in Canada and consistently ranked among Canada’s Top Employers. Customizable Benefits : Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs. Generous Vacation : New employees start with 3-4 weeks of vacation per year, with additional days earned over time. Extra Stat Holidays : In addition to BC’s 11 statutory holidays, we offer 2 extra days, plus care days for personal or family illness. Immediate Health Coverage : Health and dental benefits begin on your hire date, with three levels of coverage to choose from. Defined Benefit Pension : Our retirement plan provides a guaranteed income for life, recognizing that retirement looks different for everyone.

Vancity Talent Programs

Vancity supports an inclusive hiring process for candidates who self-identify as Indigenous, Black, or Trans. With special permission from the BC Human Rights Commissioner, this initiative provides access to career development opportunities, prioritized job screening, and feedback. Any information you choose to share will be stored securely and used only for recruitment and career development connected to this initiative, in line with the BC Personal Information Protection Act (PIPA). For details, please see our dedicated Talent Programs job posting. At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience. We are also committed to an inclusive, barrier-free and accessible recruitment experience for all candidates. If you require any accommodations or support at any stage of the recruitment process (including the application stage), we encourage you to let us know by contacting our Talent Acquisition team at recruitment@vancity.com. We’re here to work with you to ensure your needs are met promptly and effectively. All requests will be handled with the utmost respect and confidentiality, so you can participate fully in the process.